Some companies have major projects where every team member needs to be on schedule and on the same page, while other companies have every type of employee working on several projects at once. For these examples and everything in between, time is a luxury it seems no one can afford. However, even the least organized employee knows the value of managing their time. And companies that aren’t taking advantage of automated processes, software, and technologies to maximize the amount of time in a day are struggling.
Time management software allows teams to be aware of where everyone is on a project while keeping track of their own progress. This makes it easier to communicate how close employees are to their deadlines and measure individual effectiveness without the time-taxing practices of yesteryear. Managers and project leaders also have an easier job of locating potential slowdowns, and addressing them in a proactive manner to help everyone stay on track and meet their goals.
Going back to management 101, it’s important to discuss making effective goals that reflect real work. The two things that are easiest to quantify are time and money. Keeping track of schedules and time spent doesn’t provide an indication of the work done or the progress made. Setting benchmarks that indicate movement towards a project’s completion and deciding how those steps will be measured must both be quantifiable and meaningful for the time management software to truly be of value.
After doing several similar projects, many of the programs used for time management can be automated, adding more chunks of time to a team’s day. When done right, automation can also improve accuracy and make some of the vital, yet monotonous duties take care of themselves until intervention by a person is required.
For managerial aspects of a company, simple time management software provides information that can be used to make decisions that are easy to defend. Oftentimes it may be that more funding is needing towards a project, or perhaps more hands, and most companies aren’t too keen to just hand out resources without justification. Knowing who’s on a project and being able to determine a strong approximation of how long it will take that person to meet his/her deadlines can prevent deadlines from being pushed back.
TMS Goes Beyond Just Tracking Time
Something that extends outside of every companies walls are its customers, and time management software can track that too. Whether it’s sending out and collecting bills or keeping track of which customers are stopping in for a one-on-one meeting, staying organized shows a level of professionalism, punctuality, and control that will either be expected or appreciated. More importantly, a lot of companies thrive on either repeat customers, word of mouth, or both.
Time management software has to be treated like an investment. One of the initial prices paid for even free time management software is time. Time to learn the software, time to set the program up, time to train employees on the program, and so forth. It’s important to weigh the long-term benefits over the short-term losses. For a smaller company with few clients and narrow objectives, it might be that until things pick up there isn’t much need to invest just yet. However, if things are slow, now is probably a great time to start familiarizing everyone with something that will streamline frontend preparations while preparing to keep everyone on the same page as things move forward.
Looking at the business world today, there’s no longer one right way to do things. In fact, even companies in direct competition with each other can rely on contrasting business models to achieve comparative ends. It used to be that a company with more employees onsite had the cohesive advantage over a company with remote employees and small business couldn’t compete with larger corporations. Nowadays, everyone has access to the same things, and with enhanced telecommunications and technologies like remote access time management software or Satellite internet for business, there isn’t much difference in the tools being used by professionals at all levels.
With everyone on the same page, no one is left looking for things to do. Every employee benefits by having access to where everyone else is and where their efforts are best placed on any given day. Good management with good software creates employees that look out for one another.
And that really is the trick to time management software: placing it in good, capable hands. Automating payroll is easy enough, and saves one person more time, but finding ways to take loads off everyone’s backs. Though more inexperienced management might look at measuring progress and individual use of time to find people to blame when things aren’t done on time, smart and balanced management can utilize the software to work on solutions to problems they wouldn’t have found otherwise.
source: Vincent Stokes