Data is increasingly becoming the new currency in today’s digital landscape. However, the rise in data breaches has made it necessary to secure employee information. You might lose confidential information when you fall victim to cyber-related attacks. Data breaches come with a lot of repercussions including regulatory penalties, reputation and corporate image damage, and loss of confidential customer information. Securing employee data has become an essential component of any business. The key players in your IT department should team up to keep your most confidential information within its border. Here are a few tips to help you safeguard your employee confidential data.

Employee Education

Perhaps you might have taken the necessary steps to protect the identity of your employees. However, your employees may not be aware of the repercussions of identity theft and may even not be taking steps to be proactive in protecting their identity in the workplace. Employees often aren’t aware of how fraudsters can steal their identity. Uneducated employees could be making mistakes that could expose their identity to the risk of identity theft. Research has shown that employees are the top cause of data leakages. Unfortunately, most of them are misinformed about data sharing, data handling, and securing their devices. Employees are an essential component of any security strategy, so let them learn to spot and report any suspicious activity on the network.

Set Strict Procedures and Policies

You might protect employee information with top-notch encryption or store it in a secure location. However, employee information won’t be safe unless you have procedures and policies describing who can access it. You could use protective mechanisms such as shredding an employer’s documents, password, and username with employee’s personal information. There should be dire consequences for any employee who doesn’t adhere to the set procedures and policies. Note that employees’ misconduct could be putting your critical data in jeopardy. You could review these policies and procedures yearly to make sure your employees stay up-to-date. Employee personal devices can pose a significant threat to your confidential data. As such, you can create an audit trail to monitor anyone or equipment that accesses your critical data.

Store and Protect Your Employees’ Personal Information

Your employees will trust you with a lot of their confidential information including home address and social security number. Therefore, it’s your responsibility to protect their personal information. You should have secure storage that can keep their data safe. There are many safety measures that employers can take to protect their employee personal information. You could start by locking documents containing your employees’ information in a secure location or sturdy filing cabinet. You should also safeguard any employee information stored in a database or computer using passwords. That way, unauthorized people can’t gain access to your most precious data. You could also encrypt any server containing employee information so that unauthorized users can’t access it.

Offer Identity Theft Protection as a Benefit to Your Employees

Proactive employers are working tirelessly to protect the identity of their employees. They regard identity theft protection as an employee benefit. That allows them to monitor the activity on credit reports as well as the internet black market.

Make Smart Investments

While it may seem costly to invest in security measures, a security breach can cost you a fortune. Your IT department should collaborate with other departments to identify defenses and advocate security tools that best suits your security needs. You require the cooperative efforts to detect, prevent, and minimize data breaches. For example, you could invest in vacation tracking software to centralize time-offs and approvals in a centralized location. That makes it easier to prevent sensitive employee information from leaking.

You should alert and provide your employees with tips to protect themselves when you detect potential fraud or when someone is misusing their sensitive information. Top identity theft protection services come with discounted rates that enable employers to protect all their employees’ data. Often, cyber criminals might gain access to your employee confidential information through a third-party vendor. As such, it is vital to work with service providers that are diligent about your security measures.

 

by: Sia Hasan