Your desk is covered with stacks of client folders. Against the walls on your office floor there are stacks of even more folders full of receipts and invoices. The wire mesh inbox is overflowing with mail to read and bills to pay. The business phone’s voicemail is full of unanswered calls. And your Outlook inbox just hit 350 unread emails.
“How did this happen?” you ask yourself. “How did everything get so out of control?”
You never imagined achieving your dream of owning your own business would look like this mess in front of you–this nightmare of paperwork, bills, and people to contact and follow up with… this level of disorganization.
The good news is you can turn this disaster around and reclaim that organized small business of your dreams. These are the necessary steps on How to Organize Your Business For Success .
- Get on Top of Your Paperwork.
Paperwork has a way of multiplying as fast as Easter grass. You just get something filed neatly away, and there’s another piece of paperwork to take its place. So how is it possible to get on top of your paperwork and keep your desk and floors clear and files easily accessible?
The most important way to take control of your files and paperwork is to make sure everything has its own place. Paperwork can be stored in physical and digital storage spaces. Physical spaces such as filing cabinets have been popular for over one hundred years. They have been the receptacles of company secrets, portfolios of ideas, financial documents, and employee and client confidential information. But now, with the advent of the digital age and with office space at a premium, physical file cabinets are often being ditched for digital document management services. Document management services free up physical space, and free up time for you to build your business through engaging in income producing activities instead of housekeeping activities.
There are still instances when it is important to have a physical, hard copy of a document or file on the premises, but more and more businesses are going paperless when possible as a way to eliminate the stacks of folders on desks and floors and eliminate the need to squeeze just one more file cabinet into an already cramped office.
- Pay Your Bills and Get Paid.
In an unorganized, cluttered office, bills and invoices have a way of sometimes getting misplaced, wreaking havoc on the financial stability of your business. So in your efforts to clean up your office and find a space for paperwork, it’s important to find a space for your bills and invoices within a structured accounting system designed to deal with the incoming and outgoing payments in an organized, timely manner.
Chances are, as a small business owner you won’t have an in-house accountant or the funds to hire someone who can take care of the financial dealings of your company, but you can choose from several top-quality small business accounting software systems to help organize your accounts payables and accounts receivables just as smoothly as a document management system will organize your files. Since these accounting software systems organize finances digitally, many allow for easy data dumping into quarterly tax estimate and yearly tax forms, freeing up even more time for you to build your business.
- Communicate with Your Clients in a Timely Manner.
This is essential. Even if you go paperless, get your payment systems in place, and have a desk and floor free of folders and invoices, you’ll never feel truly organized until you respond to the messages clogging your answering machine and the digital clutter in your Outlook inbox. Failing to respond to your clients’ voicemails and reply to important emails puts you at risk of losing business from those same individuals who are making your dream possible. It’s imperative to find a way to handle communication in a timely manner going forward since disorganized communication can be as costly as losing files or losing bills and invoices in a disorganized office space–clients can be lost.
And just as there are exceptional digital options for dealing with overwhelming paperwork and seemingly endless financial obligations, there are digital productivity tools for contact management, meetings and communication, email management, and so much more. Using communication applications will increase productivity and allow you to maintain a more organized system of communication with present and potential clients. More organized communication allows you to give clients top-quality, timely care and attention.
You never imagined your business could look like the mess it is, but can you re-imagine it looking like the business you once dreamed of? After securing digital document management services to get on top of your paperwork, purchasing highly-acclaimed accounting software to stay on top of your finances, and taking advantage of popular communication applications to communicate with your clients in a timely manner, your business can be just what you envisioned. You can definitely turn the disorganized disaster around and reclaim that organized small business of your dreams.If you want to become successful then you need to know How to Organize Your Business For Success.
by: vincent Stokes