There are ten emails that need responded to and your phone just started ringing. You pick it up and it’s a client calling. While you’re talking to your client, you hear the ding of a text message. It’s your web designer texting you about a problem with your new website.

When you own or operate a business, there are always more tasks. It’s easy to start one thing and get distracted by another. Whether you have employees or not, whether you’re a small or sizable company, your workload can often feel overwhelming. Fortunately, specialized workflow software and other technologies can assist you in multitasking like a pro. Here are 5 technologies that can boost your multitasking abilities:

1) Social Media Scheduling: Buffer or Hootsuite

In this era of connection, if your business doesn’t have a social media presence, you don’t exist. With all the other things you have to do to keep your business in motion, social media can be difficult to stay on top of. With software like Hootsuite or Buffer, you can schedule posts ahead of time, so that you won’t have to worry about posting daily. There are free and paid versions of each, and both support all the popular social media platforms, although Hootsuite requires additional apps or software to schedule to Pinterest.

2) PNMsoft CMS

PNMsoft’s case management software allows operations managers who work in operations centers to handle large volumes of cases. A drag-and-drop interface lets you quickly and efficiently assign cases to different departments. It works in real-time and even makes recommendations of where to assign a case or task depending on that department’s skills and how much it will cost to do the work. If you have people doing huge amounts of case management within your company, PNMsoft will absolutely simplify the process.

3) Wunderlist for Workflow Management

Wunderlist is an app that will change the way you handle to-do lists and planning. Not only can you create lists for personal and professional to-do’s, travel plans, and even your grocery list, but you can share those lists with other people through the app’s collaborative functions. You can access it from your smartphone, tablet, or computer, so it’s always handy when you need it. It will even send you reminders when tasks on your list are due. Set deadlines for yourself and your team, and you’ll get more done. Wunderlist is the easiest to-do app available.

4) File Management with Dropbox

If you run any kind of business, you have to download Dropbox. Dropbox is like a virtual USB drive that allows you to access your files on any device. You can add files to your Dropbox–and share them with team members and clients just as easily– through dragging and dropping them into folders, emails, and messages. Never, ever lose a file or miss an opportunity because you’re away from your computer or forgot your USB drive. Dropbox keeps everything in one place.

5) Evernote for Notes, Memos, and Project Collaboration

Have you tried Evernote yet? It’s the easiest program for collaborating with team members and clients on projects. Within Evernote, you can create notes, in which you can write, save files and links, insert images, and record audio files. You can organize all of these things into bigger notebooks and choose which notebooks you share. Anyone can access shared notebooks on their phone or computer, making Evernote the ultimate program for collaborative projects.

It isn’t always easy multitasking at work and keeping on top of everything you have to do for your business, but these programs can streamline your workflow and increase your productivity. Sharing them with your team members can help your whole company accomplish more. The next time you’re feeling stress by a long to-do list, make life a little easier with some of these programs.


By:  Dennis Hung