Many employers are surprised to discover that good communication is an acquired skill rather than an innate talent. From active listening to the ability to communicate new ideas in a more clear and concise manner, superior communication between supervisors and staff can benefit almost every aspect of business operations. The following tips can help businesses to find ways to communicate effectively and ensure that all workers, staff and associates are able to share information with one another more easily and effectively.
Eliminating Communication Obstacles
From personal shyness to potential language barriers, there are any number of obstacles that may impede workplace communication. While efforts to seek out, identify and eliminate such obstacles can often be both time and labor intensive, they can also create substantial long-term benefits. Superior communication within an organization can make a world of difference when it comes to productivity, efficiency and even workplace morale. Businesses that choose to invest the efforts and resources needed to remove or eliminate any issues which may be impairing communication.
Using the Best Tools and Resources
Face to face conversation is only one type of communication among dozens that may be employed by workers and staff as part of a business’s day to day operations. From smartphones and mobile devices that can allow a decentralized workforce to more easily communicate and share information to internal memos and posted documents that can be used to ensure all employees are able to remain on the same page, there are any number of tools and resources that may be of benefit. Every staff will have different needs and a resource that could be a key asset for one organization may be of little real use to another. A little trial and error may also be required in order to ensure that businesses are able to identify and implement the resources that have the most to offer.
Encouraging Employee Participation
No amount of new resources or efforts to remove communication barriers may be able to overcome a lack of interest or involvement on an individual level. Finding ways to better engage professionals that may be hesitant to speak up or share ideas can often be critical for improving communication and businesses that prioritize staff participation and employee involvement may be greatly rewarded for their efforts. Soliciting options, encouraging feedback or providing employees with greater agency and authority over aspects of daily operations may all be effective ways to help foster greater levels of interest, involvement and participation among coworkers.
Shared Activities and Team-building Exercises
There is only so much that can be said about work itself and limiting employees and their supervisors to such a narrow range of topics can prove to be very detrimental. Arranging for shared activities or making team-building exercises part of the training or everyday operations of a business can soon find workers and management professionals discussing things in a whole new light. A leadership retreat or providing workers with access to activities like tai chi, yoga or qigong that may have immediate physical benefits as well as the potential to positively impact long-term health can be of tremendous advantage for businesses that are seeking ways to improve communication throughout their organization.
Continuous Improvements to Workplace Communication
While there are no shortage of tips, tricks and hacks that may boost communication within the office or on the job site, one-shot solutions are rarely able to provide employers with the quality and level of results they are seeking. In order to produce the best results, promoting superior communication within the workplace needs to be seen as an ongoing effort. Taking a long-term approach to the situation often makes it easier to experiment with different philosophies, resources and solutions in order to find those that are best suited to the specific needs of a business and its staff. Making periodic assessments and occasional changes can also help to keep things fresh and ensure that any problems which may crop up are less likely to escape notice.
by: Vincent Stokes