One of the fundamental indicators of business health is organization. If your office reeks of cluttered desks and operational bottlenecks, it can slow down growth. Keeping your business organized, however, can be a tedious task as it requires consistent and deliberate effort. Fortunately, better organizational skills can be learnt and developed over time. Here are six tips to get you started:
Make Use of Productivity Apps
Productivity tools are a welcome addition to any business, but hastily integrating just any kind of productivity tool can actually do more harm than good. Not all apps are created equal; some can help boost your productivity while others can take up more time and attention to set up and maintain. Apps designed for contact management, meetings and communication, accounting and bookkeeping, and expense tracking are good starting points when looking to improve your productivity.
Declutter Your Computer
Your work computers play an integral role to day-to-day operations. However, it’s also a common source of distraction and, therefore, clutter and disorganization within the workplace. Clean your desktop by getting rid of any app that isn’t relevant to your work responsibilities. If you do want to keep certain non work-related programs on your computer for after work use, you can subdivide them into folders for easy navigation. You can add shortcuts to apps that you use regularly. Next, set a regular schedule for antivirus and anti-malware scans and sweeps to get rid of any performance issues and to keep your computer up-to-date and performing smoothly.
Manage Paper Documents
A good document management system is a cornerstone to any well-organized business organization. Unchecked, your paper documents can spread like wildfire, creeping from one corner of the office to almost every desk and table in sight. You should mind what you do with your paperwork after you’ve finished reviewing and signing them. If you don’t have any filing cabinets or a system in place, it’s never too late to create one. Begin by taking a mental screenshot of the papers you have around. Then, allocate a “Keep” pile and a “Discard” pile. Any documents that are placed on the latter pile should be shredded or recycled including newspapers, magazines, newsletters, promos, business cards, etc.
Move Everything to the Cloud
Cloud computing is all the hype today, and for good reason – it’s a more efficient and cost-effective way of storing and sharing information. Businesses are rapidly adopting the use of cloud-based tools to store, share, and save documents. One of the most common cloud computing services today is Google Drive, which allows you to store up to 15 GB of data for free. By storing files in the cloud, you free your office space from paper documents and your computer’s hard drive from digital files.
Get Your Employees To Do the Same
Your efforts to keep the workplace organized will be rendered useless without the support of your employees. Establish strict rules about how your employees should be managing their workloads including where they should be saving files, where they can keep personal belongings, and how they should schedule their day. Although it will be met with some initial resistance, the trade-off is a more systematic, low-stress way of accomplishing work.
Organize Your Personal Life
What’s happening in your personal life can affect how your business runs. Like ripples in water, the daily pressures and stress in your life can lead you to become unorganized at work. Rather than categorizing files and folders into their proper cabinets, you are more prone to just hastily throw them into any bin or desk that you can find. Straighten out any personal issues you are dealing with right away before they bleed into your work.
The more organized your business is, the simpler it will be to commandeer it on a daily basis. This leaves more time and energy to focus on more essential tasks, such as expanding to new locations or launching new product or service offerings.
by: Sia Hasan