Some office spaces are poorly designed, and they create daily stress and frustration in workers. Others may have functional issues that make productivity and efficiency a challenge. Regardless of if your office space is negatively affected by these or other issues, you must identify the challenges and find a way to overcome them so that you can improve your team’s efforts on a daily basis. Productivity and efficiency at stake. In addition, improving your workspace thoughtfully could also boost your retention rate. These are some of the thoughtful ways to improve your office’s functionality.

Create More Functional Space

One of the reasons why your office may not be as functional as possible is because of a limited amount of workspace. Consider the types of activities that your team needs to do on a regular basis. For example, if you work in an artistic office, there may be a need for a custom butcher block countertop. This material may be functional for all of your team’s creative efforts. A larger counter, a desk, a work table and other features may also provide your team with more functional space. Keep in mind that there are creative ways to add functional space in a small office environment. For example, you can have a multipurpose space that also functions as a desk, or you can use a pull out feature that extends the length of your desk when needed.

Enhance Storage Spaces

Another reason why an office may lack the level of functionality that your team needs is related to clutter. When existing work areas are too messy with stacks of files, equipment and more, there may not be enough room to do the work that needs to be done. In some cases, this type of chaotic work environment can be distracting and stressful for your team, and this can also lead to reduced efficiency and productivity. If the desks in your office are too messy and are covered by stacks of documents or other items, you may need to invest in new storage features. You can use vertical space, such as with hanging shelves or a bookshelf, to create the extra storage spaces that you need. Remember that you can also use offsite storage closets or units to store seasonal or seldom-used items. It may also be helpful to schedule a spring cleaning day quarterly so that all unnecessary items are removed from the office.

Focus on the Environment

The functionality of your office can also be hindered by the work environment that your office provides. Factors related to noise, temperature and lighting are critical to efficiency. Identifying issues with these factors can be difficult at times because you may have grown accustomed to your environment, or some of these factors may not be as bothersome to you as they are to others. Talk to your team members about how the environment can be improved. Something as simple as investing in a shield over the air vent can prevent heated or cooled air from directly blowing at a worker, and this can improve his or her work experience considerably. Servicing the HVAC system, changing the wattage and intensity of light bulbs and investing in a white noise machine can also improve your office environment in some cases. Natural sunlight may be more ideal than artificial light, but you should ensure that sunlight is not too intense and that it does not create unpleasant solar heating in your space.

If you have noticed that your team is struggling to get projects done on time or that they seem to lose focus easily, these are signs that some aspects of your office may not be as functional as they should be. Spend time speaking with your team about their challenges, and observe them in action. By taking these steps, you can identify the biggest obstacles in your office environment. Many of these obstacles can be addressed in an affordable way after you have identified them.


by:  Sia Hasan