Of course, everyone wants their business to move in the right direction and as quickly as possible. The role of human resource in this can’t be overlooked. It is like expecting to win a rally race with a car that doesn’t have fuel. Your business should first be able to walk before it can run, meaning it should first focus on small things that can change its HR department. Educating your HR professionals is one thing that contributes to the efficiency of the entire HR department. That can be achieved by sponsoring your HR specialists to attend top HR conferences, where they can meet like-minded human resource professionals from all over the world and share ideas. These are a few tactical shifts that an organization can implement to improve the efficiency of its human resource department.
Provide Continuous Feedback
It is time for any enterprise that doesn’t have a mechanism for providing real-time feedback to its workers and customers to work on that. Workers appreciate frequent feedback about their progress and embrace it. However, companies that wait for a year or months to correct an issue are less likely to make their human resource departments efficient. Without continuous feedback, workers will end up asking for changes to a project or task that has already completed. Open and frequent communication with workers is vital for long-term success and reduced wastage of human resources.
Don’t Depend on Recruiters and Job Boards
Recruiting through social media tools can be more productive, cheaper, and faster than traditional hiring techniques such as paper-based ads, recruiters, and job boards. A recruiter will charge up to 15% of the annual wage bill for recruiting a junior role and up to 30% for bringing in a senior executive. Fortunately, social media can serve as a free and accessible recruitment tool for organizations that understand their needs as it allows them to reach a huge candidate pool within seconds. Though it is wise to source candidates using different channels, recent research ranks social media recruitment as the most effective recruitment avenue. Social media channels can generate more applications than conventional recruitment methods after a new job posting. Candidates reached through social referrals are also more likely to apply for a job opening than those who arrived through recruiters and job boards.
Ditch Your PTO Tracking Process and Vacation
No matter what its policies are, processes are the ones that slow down your HR department. Modern companies are using manual verification, email requests, and spreadsheet documentation to track usage, vacation accruals, and paid time off. Manual verification often drags everything behind and can result in wastage of at least seven minutes per time off request. You will realize that the organization is wasting a lot of time per request when those minutes are multiplied by the number of workers in the human resource department. An organization with 30 workers will spend over 150 hours every year if an average worker submits 15 time-off requests each year. However, ditching manual processes and shifting over to digital systems can help automate and speed up tracking, administration, and vacation accruals. With digital systems, an organization will reduce the average turnaround for each worker and reclaim wasted time.
Measure Culture in Real Time
An engaged workforce and robust culture are an indicator of business success. Imagine realizing that a human resource manager messed for ten months and no one noticed. Imagine how many hours of productivity went to waste and how many workers did you lose as a result of an under-engaged workforce. The mess could have been minimal if you realized it before it got out of control. You perhaps lost all that money and talented workers for not measuring culture in real time. Every enterprise needs a feedback mechanism to manage and monitor the happenings in their organizations. Culture measures are indicators that can help an organization stay focused.
by: Dennis Hung